board-meeting-summary

Produces a structured, objective summary of corporate board meetings covering metadata, quorum, attendance, conflicts, resolutions with vote counts, committee reports, and significant corporate actions. Use when summarizing board minutes, creating a corporate governance record, or preparing a post-meeting recap for officers, shareholders, or regulators.

Board Meeting Summary

Generates an official, concise board meeting summary suitable for the corporate minute book.

Quick Start

Collect inputs: agenda, minutes/notes, attendance list, resolutions, committee reports.
Populate every section below. Mark missing information as UNKNOWN and flag it in the Issues checklist.
Review against Guidelines before finalizing.

Output Sections

1. Meeting Metadata

| Field | Value | |---|---| | Date | | | Time (start/end) | | | Location | | | Format (in-person/virtual/hybrid) | | | Notice/Waiver | | | Quorum (required/present) | | | Chair | | | Secretary/Recorder | |

2. Attendance

| Role | Name | Status | Notes | |---|---|---|---| | Director | | Present / Absent (Excused/Unexcused) | | | Officer | | Present | | | Guest/Advisor | | Present | |

3. Conflicts & Recusals

| Person | Matter | Disclosure | Recusal | Notes | |---|---|---|---|---| | | | Yes/No | Yes/No | |

4. Agenda Items

| # | Topic | Discussion Summary | Decision/Outcome | Follow-up | |---|---|---|---|---| | 1 | | | | |

5. Resolutions

| # | Summary (or verbatim text) | Vote (For/Against/Abstain/Recused) | Result | |---|---|---|---| | 1 | | | Approved/Denied/Tabled |

6. Significant Corporate Actions

Check all that apply. For each, add a short action summary with any conditions or limits.

[ ] Financial statement/audit report approval
[ ] Dividends or distributions
[ ] Major contracts/transactions
[ ] Stock issuance/repurchase
[ ] Officer election/removal
[ ] Bylaw or policy amendments
[ ] M&A or asset sales
[ ] Financing/borrowing authorization
[ ] Litigation or claims decisions
[ ] Other material actions

7. Committee Reports

| Committee | Key Findings/Recommendations | Board Action | |---|---|---| | | | Accepted/Modified/Deferred |

8. Executive Session

Note occurrence and general subject only. Do not disclose privileged content unless explicitly instructed.

9. Closing

Announcements, next meeting date/time (if set), adjournment time.

10. Issues / Missing Information

[ ] Missing quorum/notice detail
[ ] Missing vote counts
[ ] Missing resolution text/summary
[ ] Missing attendance confirmations
[ ] Other: ___

Guidelines

Neutral tone — do not editorialize or speculate.
Precise votes — always include exact counts; identify abstentions and recusals.
Summarize, don't reproduce — condense discussion; do not copy presentations verbatim.
Verify compliance — confirm recordkeeping against bylaws and governing law; do not assert compliance unless verified.
Preserve privilege — exclude attorney-client content or legal strategy unless specifically directed.