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nonprofit-compliance-summary

Generates a structured regulatory compliance summary for U.S. 501(c)(3) nonprofit organizations covering federal tax-exempt status, multi-state charitable registration, and governance. Use when conducting compliance audits, preparing for IRS or state AG examinations, onboarding to a nonprofit matter, or producing board-level compliance reports.

personAuthor: jakexiaohubgithub
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Nonprofit Compliance Summary

Produces a prioritized compliance assessment for charitable organizations across federal tax, state registration, and governance domains.

Prerequisites

Gather before starting:

  1. Organizational docs — Articles of incorporation, bylaws, IRS determination letter
  2. IRS filings — Forms 990/990-EZ/990-N (prior 3 years); Form 990-T if applicable
  3. State filings — Charitable registration certificates and annual reports for all solicitation states
  4. Governance records — Board minutes, conflict-of-interest disclosures, compensation approval records
  5. Correspondence — IRS or state AG inquiry letters, audit notices, compliance warnings

Note any unavailable documents — qualify findings accordingly.

Output Structure

1. Executive Overview

  • Overall status: Full Compliance / Minor Deficiencies / Significant Gaps
  • Critical issues requiring immediate action
  • Filing deadlines within next 90 days

2. Federal Tax Compliance

| Area | Requirement | Status | Notes | |------|-------------|--------|-------| | Annual filing | 990/990-EZ/990-N timely filed (3-year lookback) | | Auto-revocation after 3 consecutive misses | | Exempt purpose | Activities consistent with determination letter | | Flag material program changes | | UBI | 990-T filed for unrelated business income | | Apply substantially-related test | | Private inurement | No prohibited insider benefit | | | | Excess benefit | No IRC §4958 violations | | | | Political activity | No campaign intervention | | | | Lobbying | Within limits (substantial-part test or §501(h) election) | | | | Contribution records | Written acknowledgments for gifts ≥ $250 | | | | Public charity status | Passes §509(a)(1)/(2) public support test | | Flag private foundation risk |

3. State Compliance (per Jurisdiction)

For each state where the organization solicits donations:

| State | Registration | Annual Report Due | Fundraiser Reg. | Disclosure | |-------|-------------|-------------------|-----------------|------------| | [State] | Active / Expired / Not Filed | [Date] | N/A / Current / Missing | Web ✓/✗ · Materials ✓/✗ |

Flag states requiring pre-registration before any solicitation (including digital appeals).

4. Governance & Operations

| Area | Standard | Status | Finding | |------|----------|--------|---------| | Board composition | Minimum size; majority independent | | | | Conflict of interest | Policy adopted; annual disclosures collected | | | | Executive compensation | Rebuttable presumption: (1) independent approval, (2) comparability data, (3) contemporaneous documentation | | | | Corporate records | Minutes, resolutions, financials maintained | | | | Financial controls | Segregation of duties; audit commensurate with revenue | | | | Joint ventures | Special compliance analysis conducted | | |

5. Recommendations

| Priority | Issue | Action Required | Deadline | Citation | |----------|-------|-----------------|----------|----------| | Critical | | | | | | High | | | | | | Routine | | | | |

Workflow

- [ ] Collect and inventory prerequisite documents
- [ ] Assess federal tax compliance (Section 2 table)
- [ ] Assess state registration for each solicitation state (Section 3 table)
- [ ] Assess governance and operations (Section 4 table)
- [ ] Draft executive overview with status rating
- [ ] Compile prioritized recommendations with deadlines and citations
- [ ] Mark uncertain citations with [VERIFY]

Critical Checks

  • Revocation risk: 3+ consecutive missed 990 filings triggers automatic retroactive revocation — always flag this prominently
  • Compensation: Never conclude reasonableness without all three rebuttable-presumption elements documented
  • State solicitation: Apply multi-state analysis even for incidental solicitation; most states require registration before digital solicitation to residents
  • Citations: Reference specific form numbers, filing dates, and statutory provisions (IRC §§ 501(c)(3), 4958, 6033; state statutes) for every finding
  • Uncertain citations: Mark [VERIFY] for any citation not confirmed against source documents
  • Audience: Write so non-lawyer board members understand fiduciary obligations; flag legal conclusions for counsel review