Granola Performance Tuning

Overview

Optimize Granola for best transcription accuracy and note quality.

Transcription Quality Factors

Audio Quality Hierarchy

Transcription Accuracy
        ↑
[Professional Microphone] 98%
        ↑
[Quality Headset Mic] 95%
        ↑
[Laptop Built-in Mic] 85%
        ↑
[Phone Speaker] 70%

Environmental Factors

| Factor | Impact | Optimization | |--------|--------|--------------| | Background noise | High | Use quiet room, noise cancellation | | Echo/reverb | High | Soft furnishings, smaller room | | Distance from mic | Medium | Within 12 inches of microphone | | Multiple speakers | Medium | Use identification phrases | | Accent variation | Low | Improves over time with usage |

Audio Setup Optimization

Recommended Equipment

## Microphone Recommendations

Budget (~$50):
- Blue Snowball iCE
- Fifine K669

Mid-Range (~$100):
- Blue Yeti
- Rode NT-USB Mini
- Audio-Technica AT2020USB+

Professional (~$200+):
- Shure MV7
- Elgato Wave:3
- Rode PodMic + interface

Microphone Settings (macOS)

# Check current input device
system_profiler SPAudioDataType | grep -A5 "Default Input"

# Adjust input volume (System Preferences)
# Aim for: Input level peaks at 75% during normal speech

Room Optimization

## Environment Checklist
- [ ] Close windows to reduce outside noise
- [ ] Turn off fans, AC if possible
- [ ] Use soft surfaces (carpet, curtains)
- [ ] Position away from keyboard clicks
- [ ] Mute when not speaking

Note Quality Optimization

Meeting Preparation

## Pre-Meeting Checklist
- [ ] Share agenda in advance
- [ ] Send attendee list to calendar
- [ ] Prepare context notes in template
- [ ] Test audio before meeting

During Meeting

## Best Practices
1. State names when addressing people
   "Sarah, what do you think about..."

2. Summarize decisions verbally
   "So we're agreed: deadline is Friday."

3. Spell out technical terms
   "The API endpoint, A-P-I..."

4. Avoid crosstalk
   One person speaking at a time

5. Use clear action item language
   "Action item: Mike will review the PR by Thursday."

Post-Meeting Enhancement

## Note Review Checklist (5 min)
- [ ] Correct obvious transcription errors
- [ ] Add context AI might have missed
- [ ] Verify action items are complete
- [ ] Add links to referenced documents
- [ ] Tag key decisions

Template Optimization

Effective Template Structure

# Meeting Template: Sprint Planning

## Agenda (Pre-filled)
-

## Context
[Add links to relevant docs]

## Discussion Notes
[AI-enhanced during meeting]

## Decisions
- [ ] Decision 1: [Clear statement]

## Action Items
Format: - [ ] What (@who, by when)

## Follow-up
Next meeting: [date]

Template Best Practices

| Practice | Reason | Impact | |----------|--------|--------| | Use headers | Better AI parsing | +20% accuracy | | Pre-fill context | Reduces ambiguity | +15% relevance | | Standard formats | Consistent output | +10% usability | | Action item format | Auto-extraction | +25% detection |

Processing Speed Optimization

Factors Affecting Speed

| Factor | Impact | Optimization | |--------|--------|--------------| | Meeting length | Linear | Expect 1 min processing per 10 min meeting | | Internet speed | High | Ensure stable connection during upload | | Peak times | Medium | Processing queue varies | | Audio quality | Low | Cleaner audio = faster processing |

Speed Expectations

Meeting Duration → Processing Time
15 minutes → 1-2 minutes
30 minutes → 2-3 minutes
60 minutes → 3-5 minutes
120 minutes → 5-8 minutes

Integration Performance

Zapier Optimization

## Reduce Zapier Latency

1. Use Instant triggers (not polling)
2. Minimize steps in Zap
3. Avoid unnecessary filters
4. Use multi-step Zaps efficiently
5. Monitor task usage

Batch Processing

# Instead of real-time, batch for efficiency
Schedule: Every 30 minutes
Process:
  - Collect all new notes
  - Batch update Notion
  - Single Slack summary
  - Aggregate CRM updates

Accuracy Improvement

Training the AI

## Improve Over Time

1. Correct errors when you see them
   - AI learns from corrections

2. Use consistent terminology
   - Builds vocabulary

3. Identify speakers
   - Improves attribution

4. Regular editing
   - Provides feedback loop

Custom Vocabulary

## Teach Domain Terms

Add to meeting intros:
"We'll discuss the OAuth2 implementation,
that's O-Auth-Two, and the GraphQL API,
spelled G-R-A-P-H-Q-L..."

Common terms to spell out:
- Acronyms (API, SDK, CI/CD)
- Product names
- People names with unusual spellings

Performance Metrics

What to Track

| Metric | Target | How to Measure | |--------|--------|----------------| | Transcription accuracy | >95% | Sample review | | Action item detection | >90% | Compare to meeting | | Processing time | <5 min | Timestamp comparison | | Note usefulness | 4+/5 | Team survey |

Weekly Review

## Performance Check

Monday:
- [ ] Review last week's meeting notes
- [ ] Note common transcription errors
- [ ] Identify improvement opportunities
- [ ] Adjust templates if needed

Resources

• Granola Quality Tips
• Audio Equipment Guide

Next Steps

Proceed to granola-cost-tuning for cost optimization strategies.